This week we have made a list of what we do during the day and paired it down. We took off things we could and chopped our Social Media time in half. We learned about the 80:20 rule and how to apply it by working smarter not harder. Finally if we followed yesterdays instructions we also got ourselves a good night sleep. Today we will focus on focusing, get a few more ideas on how to help ourselves with our time management. Ready to begin?
Think of being in school again for a moment, maybe you are still in school. How long is a period? Usually its between 45-55 minutes long. There is a reason for this. How about big meetings you may have attended, they have scheduled break times.Usually further out but they do mix in ice breakers and activities to reboot your mind. I want you to start doing this as well. Break your day up into 50 minute blocks of time. The remaining 10 minutes in your hour will be for two things. Five minutes for you to take a deep breath, reflect on what you just completed think of what worked well and what didn’t for next time.The other five minutes shoudl be used to plan out the next block of time you are going to be doing. Review what you need to do make a plan and then start doing it. This will help you focus on the tasks ahead whatever they may be. I know not everything you do in a day will take an hour, however you can use your five minute planning time to lay out several smaller tasks in order of importance, this way you always know whats next and don’t need to find out. Once you get in the habit of doing this you will find you don’t need that five minutes for planning or for reflection on what you just completed. It will become natural for you to move from one thing to the next. If you work an 8 hour workday and you use this method in a few weeks you will be saving yourself around 56 minutes a work day. It’s magic, kinda like time travel. Enjoy it.
If you have a number of boring tasks you need to do in a day it’s a good idea to mix them in with more active things. Like the scheduled breaks in bigger meetings. You don’t want to turn into a drone just trudging through the day. It’s not productive and will suck the life right out of you. If you don’t do active things in your current job then aim for something that is at least mentally stimulating to help break up the doldrums.
Try this out tomorrow… see how it works for you. Then come back for some more great things to help you manage your time.